Office administrators are some of the most important people in any given company. Admins assist in communication between an organization’s various departments and help to ensure the flow of information from one part to another. They can be a significant asset to your company. Below are some of the key abilities an office admin should have and how they might benefit your company.
First and foremost, your office admin should be an effective communicator. Most of the time, these individuals have to talk to almost everyone in the organization and relay information from one person to the next. For this reason, they should be able to display excellent communication abilities.
On top of that, they should also be well-versed in the different ways you can communicate throughout the office. For example, if your team communicates more via telephone, they should know how to reach each individual team member. They should also be knowledgeable of email etiquette and written communication.
Management and Organization
Office administration ties directly into the productivity and workflow of the entire company. Because of this, admins need to have good time management and organization skills. Often, they will have numerous tasks throughout their day, so managing their time wisely and knowing roughly how long each thing will take is a necessity. Being organized will help things move along at a quicker pace. Both of these skills will help increase productivity in your organization because they will be playing a supporting role in your office.
Another key ability admins should have that can be a real asset to your business is strategy development. They should be able to solve problems and come up with time-oriented plans. Project planning and problem-solving are two skills that can always help your organization succeed. As mentioned above, because they communicate with everyone in the office, they can develop meaningful goals and business strategies.
Implement Administrative Procedures
Of course, admins should also be on top of all of the “administrative procedures,” such as filing paperwork and updating paperwork. This often includes working computer programs like Microsoft Office and, again, communicating through email systems. Their knowledge of how to do these things will make everything go a little smoother.
Plan and Control Budget
Planning and controlling a budget is another great thing an office admin can do for your company. You can give them information about the organization’s budget for a specific event or even for the entire year, and they can help you allocate the funds. On top of that, they will also be in charge of tracking receipts and keeping a record of where the money has been spent. This can be especially helpful if you reimburse employees for travel or any other work-related expenses.
If you are looking to add an office admin to your team to help pull your organization closer together, working with a staffing agency like PrideStaff of Northern Virginia can help. Contact us to see how we can assist your company with its needs.