Due to the COVID-19 pandemic, many companies have shifted into remote workspaces or have begun to offer remote positions for certain jobs. For some, this is the first time they have implemented remote hiring, onboarding, and organization policies. Knowing how to go about onboarding and training your new staff members can be crucial to their workplace success. Below are some tips to act as a guideline for hiring managers to onboard remote employees effectively.
Set Them Up For Success Before Onboarding
Before bringing on remote employees, you should have a set list of tasks that need to be done. For instance, you will want to get the new hire access to any systems your business uses, such as email and project management software. In some cases, it is a good idea to schedule a meeting between your IT department and the new hire to ensure they fully understand the systems being used.
You should also set up a follow-up meeting or check-in between the IT department and the new employee. This will help them begin to get to know others in the company, but they will also ensure their equipment and software are working correctly.
Create a “Welcome Committee”
In a remote setting, it can be difficult to welcome a new employee in a warm way. Typically, in an office setting, you would meet your fellow employees on your first day. However, when you are telecommuting, that looks a little different. Some companies have created welcome videos for new hires. You can also send them information about how to find the business on social media and YouTube. This gives them an idea of the company culture overall.
You can also provide pictures and videos from company meetings where most of the team is present. It is also a good idea to assign another employee to be your new hire’s “buddy.” This will help them create a connection within the organization early on. It can help them feel more comfortable and gives them a colleague to ask questions.
When you are onboarding a new remote employee, it is important to set expectations. If there is a schedule they need to follow, times they need to check-in or meetings they are required to attend, be sure to make those expectations clear. You should also be clear about communication expectations. Some companies require a prompt response to every email. If that is the case in your organization, make it known while you onboard remote employees.
In addition to setting expectations, it is a good idea to outline goals for the position and the company. When onboarding new remote employees, hiring managers should share a task manager to track progress, you should also take the time to define the department’s short and long-term goals and the organization at-large.
Schedule Regular Meetings
Last but not least, schedule regular check-ins with your new hires during the first 90 days and beyond. During these meetings, you can discuss upcoming projects, progress, and any workflow issues. Checking in will help new employees feel more welcome while giving their manager a good idea of how they are settling in.
If you are looking to find new employees working with a staffing agency can help. Contact PrideStaff of Northern Virginia to see how our team of recruitment professionals can piece together your dream team.